The city council will be considering the expenditure of $6+ million dollars on Tuesday, June 15, 2021. Look at agenda item 10A. Get involved, learn more about where your tax dollars are going. See the meeting agenda here, https://www.ci.pinole.ca.us/cms/One.aspx?portalId=10947056&pageId=14626563.
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Item 10A: The Capital Improvement Plan
In an effort to keep the citizens in our community informed, Agenda Item 10A information and details follows.
Capital Improvements are based on the needs of the City, items such as, infrastructure, parks, and projects that our taxpayer dollars pay for to improve our city and lives..
We all should want to improve our community and provide the best in services and amenities to Pinole.
However, many of these items have not been brought before the public previously, rather they were approved through the Finance Sub-Committee process.
The Finance Sub-Committee is made up of: Mayor Martinez-Rubin, Mayor Pro- Tem Vincent Salimi and Treasurer Roy Swearingen
If you have concerns or questions about this Plan and its Priorities, the leaders of our City should know. Express your opinion by contacting the City Council directly: Mayor Martinez-Rubin
nmartinez-rubin@ci.pinole.ca.us
Mayor Pro-Tem Salimi
vsalimi@ci.pinole.ca.us
Councilor Tave
atave@ci.pinole.ca.us
Councilor Murphy
dmurphy@ci.pinole.ca.us
Councilor Toms
MToms@ci.pinole.ca.us
OR Submit comments under Citizens to Be Heard and Under Agenda Item 10A to comment@ci.pinole.ca.us
Below are the items staff has included in the Capital Improvement Plan.
REVIEW & ANALYSIS
The Proposed Preliminary FY 2021-22 through FY 2025-26 Five-Year CIP was presented to the Finance Subcommittee and Planning Commission on May 12, 2021 and May 24, 2021, respectively. The Planning Commission found the projects added to the CIP for funding in FY 2021-22 were consistent with the General Plan.
City staff has subsequently added four projects to the CIP. Two of the three projects, although large enough to be housed in the CIP, are maintenance projects and do not need to go to the Planning Commission for a consistency finding. The development of a Local Road Safety Plan (LRSP) has been added as it is a tool for asset condition assessment which is a part of CIP process. The LRSP also is not required to go the Planning Commission for a consistency finding.
On June 2, 2021, the Finance Subcommittee reviewed the Proposed CIP again and also considered projects on the unfunded and unprogrammed list for funding. The Finance Subcommittee recommended funding the development of an Active Transportation Plan from the unfunded and unprogrammed project list. Consequently, this project was added to the Proposed CIP. The development of this plan does not need to be reviewed by the Planning Commission for a consistency finding.
The Proposed FY 2021-22 through FY 2025-26 Five-Year CIP contains 34 projects which includes 11 new projects. In addition, the Proposed CIP also contains a list of 27 unfunded and unprogrammed projects.
Status of projects in the adopted CIP
City staff is currently working to advance 25 projects in the current adopted CIP, some of which are multiyear efforts. On May 4, 2021, City Staff provided City Council a status update on the projects in the adopted CIP. In FY 2020/21, a Residential Slurry Seal Project was completed on January 5, 2021 valued at $744,361.68.
Prior Year Projects removed
Project PA1901 – Fernandez Park Baseball Field Rehabilitation has been removed from the list pending the preparation of a Park Master Plan (Project PA1704) which will identify and quantify the service levels for our fields. The field has been programmed for enhanced maintenance practices, and its condition is improving as a result.
New Projects
The Proposed CIP has two new projects in the Sanitary Sewer category and nine projects in the Roads category:
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SS2101 – Secondary Clarifier - Center Column Rehabilitation
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SS2102 – Air Release Valve Replacement
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RO2501 – Residential Slurry Seal
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RO2401 – Cape Seal
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RO2301 – Residential Slurry Seal
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RO2101 – Arterial Rehabilitation
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RO2102 – T ennent Ave. Rehabilitation
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RO2103 – Pedestrian Bridge Repair
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RO2104 – Local Road Safety Plan
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RO2105 – Appian Way Complete Streets Project
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RO2106 – Active Transportation Plan
Detailed project description sheets for all projects are included in the Proposed CIP.
*City Council Items of Interest
City Council has directed staff to assess the feasibility and funding of various projects as part of the CIP development process. These projects include:
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State of infrastructure
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Tree Maintenance Program
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Eucalyptus Tree Plan
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Recommendations of the Beautification Ad Hoc Committee
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Roadway Management Program and Funding
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Status of Fields and Recreation Facilities
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Measure AA 2016 State Funds for Climate Change
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Faria House Funding
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Emergency Power for Critical City Facilities
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Implementation of a Community Garden Program
Below is staff’s assessment and recommendations of each of the projects listed above.
State of infrastructure
City staff has planned and initiated several master plans that will document the current condition of the City’s infrastructure. We will continue systematically to ensure that we have completed condition assessments of all infrastructure. We already through a cooperative program with Metropolitan Transportation Commission assess the pavement condition every two to three years. The development of the Sanitary Sewer Collection System Master Plan is already underway and will include condition
1. condition of the City’s infrastructure. We will continue systematically to ensure that we have completed condition assessments of all infrastructure. We already through a cooperative program with Metropolitan Transportation Commission assess the pavement condition every two to three years. The development of the Sanitary Sewer Collection System Master Plan is already underway and will include condition
assessments for the collection system. Council has authorized funding for a Park Master Plan which will include a condition assessment of all parks. Of the major funding categories in the CIP, we will need to plan and perform condition assessments of our Storm drain system which will include the leaks on Doidge Avenue, and Facilities which may include the Faria House. Even our fleet needs a condition assessment which can guide decisions on moving to zero emission vehicles. These condition assessments will guide Council and staff in developing a disciplined approach to funding infrastructure maintenance and improvements.
Tree Maintenance Program
The development of a Tree Master Plan (Project UF023) is listed on the unfunded and unprogrammed project list. The Master Plan will inventory the existing trees including Eucalyptus trees and develop a maintenance program including find tree planting opportunities. This project was also a recommended by the Beautification Ad Hoc Committee.
Eucalyptus Tree Plan
The open space located between the Old Town area between John Street and Pinole Valley Road is forested with Eucalyptus trees. Project UF009 – Eucalyptus Grove Restoration is listed on the unfunded and unprogrammed. The project will replace the Eucalyptus grove with native vegetation to enhance the area and reduce fire risk.
Recommendations of the Beautification Ad Hoc Committee
The final recommendations of the Committee include hosting clean up events and installation of high capacity, solar powered compacting trash bins at City parks, an education and awareness campaign to reduce litter, an art competition for youth to design litter reduction signage, and the development of a tree master plan.
The two capital projects recommended are on the unfunded and unprogrammed list: Tree Master Plan (Project UF023) and Installation of high-capacity trash bins (Project UF024). The education and awareness program and art competition program for youth should be considered as part of the operating budget if desired by Council.
Roadway Management Program and Funding
This project is listed as Pavement Maintenance (UF016) on the unfunded and unprogrammed list.
Status of Fields and Recreation Facilities
The preparation of a Park Master Plan (CIP Project PA1704) will identify the needs of the park system. The Pinole Valley Park Soccer Field Rehabilitation project is listed in
the CIP as Project PA1901 and has been deferred pending the development of the Park Master Plan. Another project related to the improvement of recreation facilities is Project UF010 - Fernandez Park Baseball grandstand improvement.
Measure AA 2016 State Funds for Climate Change
Measure AA funds are intended for the restoration of the Bay by removing fill and restoring wetlands. Staff will continue to watch for grants coming from the administrator of the Measure AA funds. One project on our unfunded list has potential to fit into their funding criteria. Because the Railroad Avenue Bridge has been identified as a barrier to very high flows in the creek, it may be a candidate for this funding.
Faria House Funding
Currently, this project is listed as Faria House Renovations (UF001) on the unfunded and unprogrammed list. Staff has supported Council in discussions of funding the Faria House Renovations. We will continue to support Council in this deliberation.
Emergency Power for Critical City Facilities
This project is listed as UF003 on the unfunded and unprogrammed list.
Implementation of a Community Garden Program
This project was not addressed in the CIP, and Staff may be able to address this as an operational project or within the Park Master Plan.
FISCAL IMPACT
Council will decide if $6.3 M should eb added to the budget to cover these “unfunded and un-programed” CIP Projects
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State of infrastructure
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Tree Maintenance Program
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Eucalyptus Tree Plan
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Recommendations of the Beautification Ad Hoc Committee
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Roadway Management Program and Funding
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Status of Fields and Recreation Facilities
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Measure AA 2016 State Funds for Climate Change
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Faria House Funding
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Emergency Power for Critical City Facilities
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Implementation of a Community Garden Program
The Proposed FY 2021-22 through 2025-26 Five-Year Capital Improvement Plan includes $14,281,332 in identified projects of which, $2,096,240 are listed as unfunded. Staff is requesting Council to adopt budget appropriations for the first
year of the CIP, which constitutes the FY2021-22 CIP Budget in the amount of $6,295,885.
SOURCES BY FUND
100 – General Fund 106 - Measure S 2014 200 - Gas Tax
215 - Measure J
PGE - Rule 20A
276 - Growth Impact Fees
325 - City Street Improvements
327 - Park Grants
377 - Arterial Streets Rehabilitation 500 - Sewer Enterprise Fund
FY 2021-22 REQUEST
$75,000 $1,477,197 $509,445
$706,000
$511,532 $258,000
$953,887
$189,758 $775,297 $839,819
SOURCES TOTAL
$6,295,885
There is sufficient Fund Balance in each of these sources to cover the requests. Years two through five of the Plan will be used to forecast funding needs. Staff will provide Council with updated CIP budgets for each future Plan year during the appropriate fiscal year.
Attachment B contains the status of capital projects listed in the Measure S 2014 Five- Year Funding Plan.
ATTACHMENT(S)
A. FY 2021-22 through 2025-26 Five-Year Capital Improvement Plan
B. Status of capital projects listed in Measure S 2014 Five-Year Funding Plan
C. Resolution Approving the FY 2021-22 through 2025-26 Five-Year Capital Improvement Plan and adopting the FY 2020-21 Capital Budget